Campaign Delivery Coordinator

How This Role Fits

You’ll sit within the Campaign department, reporting to the Campaign Lead. Campaign is one of three departments in our service delivery function — the other two are Account Management and Technical Delivery.

The Content Specialist writes the copy. The Campaign Strategist sets the direction. The proofreader checks it. Then it comes to you — and you make it live. You build newsletters into Campaign Monitor, upload blogs to member websites, deploy landing pages, and manage the VAs who support with builds, uploads, and video/audio management.

You’ll also coordinate with Technical Delivery when deployment requires developer support, and with Account Managers to confirm scheduling and member-specific requirements.

How We Work

We’re opening a new Orange & Gray HQ and moving to a hybrid working model. You’ll be based from the office a couple of days a week, with project work, team sessions, and collaborative days happening in-person. The rest of the time, you have the flexibility to work from home.

For a delivery coordination role, in-person time is where you’ll align with the Campaign Lead on schedules, review VA output with the team, and coordinate cross-department on deployment timing. The build and QA work can happen wherever you’re most productive.

What You’ll Do

Build & Deploy Newsletters

• Build newsletters into Campaign Monitor (or equivalent) from approved content and design templates

• Quality-check every newsletter before send: branding consistency, link quality, formatting, rendering across email clients, and content accuracy

• Manage scheduling and deployment of newsletters across the member portfolio on time, every time

• Maintain and update newsletter templates to keep them current and on-brand for each member

Manage Blog Uploads & Landing Pages

• Upload blog posts to member websites (Framer and other platforms) with correct formatting, internal linking, and thumbnail creation

• Quality-check every blog upload: layout, links, images, internal linking structure, and SEO elements

• Build and deploy landing pages as briefed — ensuring they’re live, correct, and conversion-ready

• Ensure all uploads are consistent with each member’s brand guidelines and website standards

Lead, Manage & QA the VA Team

• Lead and manage VAs responsible for newsletter building, blog uploads, and video/audio management

• Brief VA tasks clearly with defined quality standards, deadlines, and expected outcomes

• Quality-check all VA output before it’s considered complete — newsletter builds, blog uploads, video edits, audio clean-ups, and platform management

• Manage VA workloads and priorities to ensure everything is delivered on schedule across the portfolio

• Hold VAs accountable for quality and turnaround — when output doesn’t meet the standard, you address it

Oversee Video & Audio Management

• Oversee VA-managed video and audio work: YouTube management, video edits, audio clean-ups, and Vimeo management

• Quality-check all video and audio assets before publication — branding, captions, format, and platform compliance

• Ensure video and audio content is published to the right platforms with correct metadata, descriptions, and settings

Maintain Quality & Brand Consistency

• Own branding consistency across all deployed content — newsletters, blogs, landing pages, and video assets

• Verify link quality across all published content — no broken links make it to a live page or email

• Maintain a quality-first mindset: nothing deploys unless it meets the standard, regardless of deadlines

• Track time and tasks accurately in MondayWhat We’re Looking For

We need someone who can build, deploy, coordinate, and quality-check at volume without anything slipping. To be considered, you should have:

• Email platform experience — you’ve built and deployed emails/newsletters in Campaign Monitor, Mailchimp, or similar. You know your way around templates, formatting, and send scheduling

• Website CMS experience — you can upload content, format blog posts, and manage pages in WordPress, Framer, or similar platforms

• Attention to detail — branding, formatting, links, rendering, internal linking, thumbnails — you check everything and nothing slips through

• VA or team coordination experience — you’ve briefed, managed, and quality-checked work from remote team members or VAs

• Organisational skills — you’re managing newsletters, blog uploads, landing pages, and video assets across multiple members simultaneously. You need to keep it all moving without anything being forgotten

• Quality-first mindset — you’d rather flag a delay than deploy something that isn’t right. Standards matter to you

• Process discipline — you follow checklists, you build checklists, and you never skip steps because you’re busy

• Accountability — if something goes live with a broken link or inconsistent branding, it’s your responsibility. You own the output

Nice to have (but not essential):

• Experience with Campaign Monitor specifically

• Experience with Framer as a website platform

• Experience managing video/audio publication across YouTube, Vimeo, and social platforms

• Experience working with US-based clients

• Experience in a marketing agency or digital services environment

How We’ll Measure Success

You’ll know you’re winning when:

• Newsletters are built, quality-checked, and deployed on schedule for every member, every month

• Blog posts are uploaded with correct formatting, internal linking, and thumbnails — zero errors on publish

• Landing pages are live, correct, and conversion-ready by their deployment date

• Branding consistency is maintained across every piece of deployed content for every member

• Link quality is at 100% — no broken links make it to a live page or sent email VA output meets quality standards consistently — your QA catches issues before they reach members

• Video and audio content is published to the right platforms with correct branding and metadata

• Nothing deploys late because of your function — you’re never the bottleneck

What’s In It For You

• Hybrid working — a couple of days a week from our new HQ, the rest from home

• Company pension

• Private medical insurance

• Private dental insurance

• Life insurance

• Health and wellbeing programme

• Never work your birthday — it’s a small thing, but you’ll always have it off, on us

• All equipment supplied — choose your preference for computer and setup

• Flexibility — adapt your hours to work around other commitments

• A team that genuinely cares about the work and about each other

Requirements

• Email platform / newsletter building experience: 2+ years (required)

• Website CMS experience (content uploads, blog management): 1+ year (required)

• VA or remote team coordination experience: 1+ year (preferred)

• Work location: Hybrid (UK-based, with regular days from O&G HQ)

• Job type: Full-time

How to Apply

We don’t just want to see your CV — it only tells us a small part about you. Instead, please use your skills to create an application that stands out.

• It could be a video

• It could be a walkthrough of how you manage a content deployment workflow

• It could be something written explaining your approach to quality and coordination

• Or it could be something else entirely

Prove your skills by creating an application that achieves the brief of standing out, and helping us understand why you’re the right fit for the role.

That’s us. Now over to you.